Manage Field Encryption

With field-level encryption, Vault Safety encrypts personal identifiable information.

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About Field Encryption

All Vault data is stored on encrypted disks. For sensitive information, Vault offers a second level of encryption for field values.

Vault Safety encrypts standard Personal Identifiable Information (PII) fields captured in an Individual Case Safety Report (ICSR) by default. You can also configure custom field-level encryption on additional object fields. Only authorized users within vault can access the encrypted information.

Note Unless an authorized user grants delegate access to Veeva Support, they cannot access data contained in encrypted fields.

PHI and PII Field Encryption

Vault Safety encrypts fields that store Protected Health Information (PHI) and Personally Identifiable Information (PII) on AERs, Inbox Items, Cases, and Case-descendant objects, based on the field information and ICH E2B specification and EU GDPR compliance.

For the list of fields that Vault Safety can mask for Masked Distributions, see Generate Masked Safety Reports

For more information on PII and PHI protection, see Vault Online Help.

Note Due to a Vault limitation, the Gender and Country fields cannot be encrypted.

The following table lists the fields that are encrypted for PHI and PII by default on AERs, Inbox Items, Cases, and Case-descendant objects. Vault Safety also encrypts the MedDRA license key and credentials by default.

Object Field
Case (case_version__v) Patient Initials (patient_id_value__v)
Date of Birth (dob_idate__v) (dob_normalized__v)
Date of Death (dod_idate__v) (dod_normalized__v)
Last Menstrual Period (last_menstural_idate__v) (last_menstrural_normalized__v)
Gestation (gestation_value__v) (gestation_unit__v)
Specialist MRN (mrn_specialist_value__v)
Investigation MRN (mrn_investigation_value__v)
Hospital MRN (mrn_hospital_value__v)
GP MRN (mrn_gp_value__v)
Pregnancy Conception Date (pregnancy_conception_date__v)
Pregnancy Due Date (pregnancy_due_date__v)
Date of Pregnancy Outcome (date_of_pregnancy_outcome__v)
Number of Fetuses (number_of_fetuses__v)
Para/Parity (para_parity__v)
Gravida/Gravidity (gravida_gravidity__v)
Event Onset (event_onset_idate__v) (event_onset_normalized__v)
Reporter First Name (reporter_first_name__v)
Reporter Last Name (reporter_last_name__v)
Medical History Text (medical_history_text__v)
Race (race__v)
Ethnicity (ethnicity__v)
Pregnant at Exposure (pregnant_at_vaccination__v)
Matching Contents (matching_contents__v)
Case Product Dosage (case_product_dosage__v) First Administration (firstadmin_idate__v) (firstadmin_normalized__v)
Last Administration (lastadmin_idate__v) (lastadmin_normalized__v)
Case Adverse Event (case_adverse_event__v) Onset (onset_idate__v) (onset_normalized__v)
Cessation (resolved_idate__v) (resolved_normalized__v)
Hospital Admission Date (hospital_admission_date__v)
Hospital Discharge Date (hospital_discharge_date__v)
Case Medical History (case_medical_history__v) Start Date (startdate_idate__v) (startdate_normalized__v)
Continuing (continuing_value__v)
End Date (enddate_idate__v) (end_date_normalized__v)
Case Drug History (case_drug_history__v) Start Date (startdate_idate__v) (startdate_normalized__v)
End Date (enddate_idate__v) (end_date_normalized__v)
Case Contact (case_contact__v) Title (title_value__v)
First Name (firstname_value__v)
Middle Name (middlename_value__v)
Last Name (lastname_value__v)
Street (street_value__v)
Street Line 2 (street_line_2_value__v)
City (city_value__v)
Organization (organization_value__v)
Department (department_value__v)
City (city_value__v)
County (county__v)
State/Province (state_province_value__v)
Postal/Zip (postalcode_value__v)
Email (email_address__v)
Fax (fax__v)
Telephone (telephone_value__v)

Configure Custom Field-Level Encryption

Note Vault cannot add additional encryption on system-managed fields, object keys (name__v), formula reference fields, document reference fields, or fields that already have values.

  1. In the Admin area, go to Configuration > Objects.
  2. Open the object that contains the fields that you want to encrypt.
  3. From the Fields tab, open the field that you want to encrypt.
  4. Select Edit.
  5. Select Encrypt Field Value.
  6. Select Save.

Result

Vault will encrypt values entered into fields where you have enabled this option. You can only enable this option for a maximum of ten (10) fields per object. Vault Online Help provides more information about configuring Vault objects.

Field-Level Encryption Limits

Vault enforces certain limits to ensure that you do not experience performance issues:

Type Limit
Custom Objects Up to 50 custom objects per vault
Custom Fields on Objects Up to 300 custom fields assigned to each object
Object Types Up to 10 object types per object
Object Records Up to ten million (10,000,000) records per object
Custom Relationships Up to 20 relationships per object

If your organization needs higher limits, contact Veeva Support.


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