Vault allows you to exchange Individual Case Safety Reports (ICSRs) with trading partners, using AS2 Gateway or manually.

About Vault Safety Transmissions

You can transmit ICSRs using the Transmission object for Submissions or Distributions. Preconfigured workflows support tracking transmissions outside of your Vault and sending transmissions electronically or manually. You can access and manage Submissions and Distributions from the Transmissions tab.

Transmissions Tab

Transmission Object Types

You can transmit ICSRs to trading partners or regulatory authorities using Submissions and Distributions.

  • Submissions: Use Submissions to report ICSRs to regulatory authorities, including the FDA, EMA, PMDA, and custom agencies. An Admin must configure an AS2 Connection for each agency gateway.
  • Distributions: Use Distributions to share ICSRs with non-regulatory authorities, such as a partner, site, and market authorization holder.

Transmission Generation

The Evaluate Reporting Obligations action generates Transmissions and runs when a Case moves to the Approved state. When this action runs, Vault does the following:

  • Checks if the Case requires reporting to agencies or other organizations. The Case must match a reporting rule and Transmission Profile for a reporting destination.
  • Maps any missing Study registrations from the Study library to the Case.
  • Evaluates reporting obligations on all Case data modifications, including for all subsequent evaluations.

Transmission Generation

If configured by your Admin, auto-submissions may run from the Case level as part of case processing workflow. You can also manually create Submissions and Distributions.

Logically Delete Non-Submittable Transmissions on Subsequent Evaluations

If your Admin has enabled logical deletion of non-submittable Transmissions, Vault prevents over-reporting of Cases without having to manually remove or update Submissions. Whenever you rerun the Evaluate Reporting Obligations action on a global Case or Localized Case for a Localization with a blank Assessment Generation method, Vault does the following for Transmissions generated by the reporting rules engine:

  • Generates Transmissions for any submittable reporting obligations not previously created by the reporting rules engine.
  • Updates any previously-created Transmissions that are no longer submittable as “Deleted”.
  • Updates the Due Dates on all submittable Transmissions.
  • Adds a new version of any previously-created Transmission Creation Message, appending details of whether any of the reporting rules passed or if all the rules failed.

If this feature is not enabled in your Vault, Vault generates any newly submittable Transmissions, but does not update any previously generated Transmissions. You must manually manually update Due Dates and delete any Transmissions that no longer meet reporting obligations

Transmission Methods

Each Transmission uses the Transmission Method specified in the associated Transmission Profile, including the following methods: