Learn how to use your Vault to translate literature abstracts into English.
Note: Depending on your Admin’s configuration, object, field, and section labels, lifecycle states, and workflows may differ from the general information on this page. Refer to your organization’s business processes for guidance.
About Literature Abstract Translations
If your Vault is set up for translations, you can send non-English literature abstracts to Amazon Translate and have them translated into English.
Vault SafetyDocs also automatically detects the language of literature abstracts and displays it on the related Literature Article record, making it easier for you to identify if a translation is needed. Once the translation is complete, you can review it in your Vault to determine if there are any ICSRs to be processed or new Safety information to be recorded.
This centralized process for identifying translation needs and managing translations speeds up your literature review process and eliminates the need for external translation tools.
The following sections provide more details about the abstract translation process.
Prerequisites
Before you can send literature abstracts for translation, you must ensure the following prerequisites have been met:
- Your Admin must fully configure this feature in your Vault. See Enable Literature Abstract Translation for more information.
- Your Admin must configure translation settings according to your organization’s requirements, such as character limits and the number of articles that can be sent for translation over a certain period of time. See Configure Literature Abstract Translation Settings for more information.
Send Literature Abstracts for Translation
When you upload a non-English literature article, Vault SafetyDocs detects the language of its abstract and populates the Abstract Language field on the related Literature Article record. Based on this value, you can decide if you want to request a translation for the abstract.
You can send abstracts for translation in the following ways:
- To translate a single non-English abstract, select the All Actions menu on its Literature Article record and then select Translate Literature Abstract.
- To translate the non-English abstracts of all the literature articles within a literature review at once, select the All Actions menu on the related Literature Review record and then select Translate Literature Abstracts. This action will trigger a translation request for all abstracts in non-English languages that are on the Translation Connection Language list.
When these actions are selected, the system sends a translation request to Amazon Translate, and the selected Literature Article records enter the Abstract Translation Requested state.
It can take a few minutes for the translation to be processed, and you may need to refresh the page.
Once the translation is complete, the related literature articles enter the Abstract Translation Complete state. The translated abstracts are imported to the Abstract (English) field of their respective Literature Article records. You can now review the abstracts and take further action as necessary.
Note: When the translated abstracts are sent back to Vault SafetyDocs, they are simply imported as received. The system does not perform quality checks on the content.
Considerations for Abstract Translations
When using this feature, keep the following things in mind:
- If the length of the translated abstract exceeds the character limit of the Abstract (English) field in your Vault, the translated abstract is truncated to this field's maximum character length. You will receive a notification indicating which field was truncated.
- Your Admin sets up limits for the number of characters that can be sent for translation per request and the number of translation requests that can be sent per month. If either of these limits is exceeded, you will receive a notification indicating that your request cannot be processed.
- Once the translation request is sent, the translated abstract must return within 60 minutes, otherwise the task will fail. You will receive a notification indicating that the task timed out.