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About Generating PSMF Documents from Vault Reports
Vault SafetyDocs supports automatically generating PSMF Annexes and other PSMF documents from Vault reports. This process eliminates the need for manually running reports and uploading updated documents every time any information changes.
You can set up reports in your Vault to collect PSMF data such as marketed products, studies, contracts, and other Safety information. These reports can then be linked to documents that are classified as PSMF Generated Reports. Based on the Report Generation Type selected, the relevant report will run and generate a new version of the respective document with the latest information.
There are three (3) Report Generation Types to choose from:
- Automatic: The document will be generated every time a PSMF PDF is generated from a PSMF binder.
- Manual: The document will be generated every time you run a user action to update the content from the report.
- Periodic: The document will be generated every month when the PSMF Periodic Review job runs.
The following sections provide more details about the document generation process.
Prerequisite
Your Admin must configure all the steps for this feature. For more information, see Enable Automatic Generation of PSMF Documents from Vault Reports.
PSMF Generated Report Classification for PSMF Documents
To automatically generate a PSMF document from a report, you can create a placeholder with the PSMF Generated Report classification and then link it to the relevant Vault report. Depending on the Report Generation Type you select, a new version of the document will be generated from the report.
See Vault Online Help to learn how to create a placeholder.
When uploading a document or placeholder with the PSMF Generated Report classification, the following fields link it to the report from which it can be generated:
| Field | Description |
|---|---|
| Source Report | The string of characters identifying the report from which this document will be generated.
Copy the 15-character string from the report’s URL and paste it into this field. See the image below for reference. |
| Source Report Prompt | If your report has additional parameters, this is the string of characters identifying the specific parameter related to the document you want to generate.
From the report’s URL, copy the string of characters after the question mark ( |
| Report Format | Select the format in which you want the document to be generated. The available options include the following:
|
| Report Generation Type | Select when you want the report to run and the document to be subsequently generated. The available options include the following:
|
To learn about other subtypes and classifications of PSMF Documents, see Working with PSMF Documents and Logbooks.
Select a Report Generation Type
The Report Generation Type you select in the document information section determines when the document will be generated from its associated report.
The following sections describe what happens when each Report Generation Type is selected:
- Automatic
The Automatic Report Generation Type is useful for documents within a PSMF binder that need to be regularly updated and can be generated from reports, such as PSMF Annexes. When this type is selected, the following actions take place:
- Every time the Generate PSMF PDF action is selected, the relevant report is run and the system generates a new version of the document from this report.
- The document’s lifecycle state changes to Final.
- The PSMF PDF generates as usual.
- Manual
The Manual Report Generation Type is useful when you want to manually control the timing of generating documents from reports. When this type is selected, the following actions take place:
- Every time you run a user action to update document content from a report, the relevant report is run and the system generates a new version of the document from this report.
- The document’s lifecycle state remains unchanged.
Note All PSMF Generated Report documents can be manually updated, regardless of their Report Generation Type.
- Periodic
The Periodic Report Generation Type is useful for documents in your library that need to be periodically updated with the monthly PSMF Periodic Review job. When this type is selected, the following actions take place:
- Every time the PSMF Periodic Review job runs, the relevant report is run and the system generates a new version of the document from this report.
- For each new version of the document, a PSMF Document Review is added to the PSMF Periodic Review record for that month.
- A review task is assigned to the document owner.
- Once the review task is successfully completed, the document’s lifecycle state changes to Final.
