Learn how to manage the WHODrug Cross Reference Tool (CRT) Japan for cross-referencing JDrug and WHODrug codes on Cases and Localized Cases reportable to the PMDA.
About WHODrug CRT Japan Administration
Vault Safety supports coding External Products on domestic Cases and Localized Cases for Japan with Japan Drug Dictionary (JDD) and WHODrug dictionary codes. In Vaults configured with the WHODrug Cross Reference Tool (CRT) Japan, when users code an External Product using either of these dictionaries, Vault applies the corresponding code from the other dictionary to the product. By cross-referencing JDrug and WHODrug codes, Vault eliminates the need to manually code External Products twice and increases coding accuracy and consistency.
When new versions of the WHODrug CRT Japan are released, they are uploaded to your Vault. You control which version Vault uses for cross-referencing codes during case processing.
Prerequisites
Consider the following prerequisites for managing the WHODrug CRT Japan:
- Your Admin must complete the required configuration.
- Your organization must maintain valid WHODrug CRT Japan, WHODrug, and JDD licenses.
- You must configure the applicable WHODrug CRT for the active versions of the JDD and WHODrug dictionary in your Vault.
WHODrug CRT Japan Versions
When a new version of the WHODrug CRT Japan is released, it becomes available in your Vault. To manage the WHODrug CRT Japan, navigate to Business Admin > Objects > Dictionaries and select the WHODrug CRT Japan dictionary.
Vault names WHODrug CRT Japan versions using the format WHODrug MMM YYYY JDrug MMM YYYY, where the dates represent the version of the WHODrug and JDrug dictionary used by the cross-referencing tool.
Vault Safety supports the following WHODrug CRT Japan version:
- WHODrug Mar 2024 JDrug Oct 2023
Update List of Available WHODrug CRT Versions
When a new WHODrug CRT Japan version is available, Vault displays the following message in the Active CRT Version field of the WHODrug CRT Japan Dictionary: The list of available CRT versions is out of sync with the server. Please use the "Fetch Dictionary Release" action to update the list
To update the list of available versions in the Active CRT Version field, from the All Actions menu, select Fetch Dictionary Releases. Vault imports any available versions that you did not import previously. When the import is complete, you receive an email and Vault notification.
Update the Active WHODrug CRT Japan Version
To update the WHODrug CRT Japan version used during case processing:
- On the WHODrug CRT Japan dictionary page, select Edit.
- In the Active CRT Version field, select the desired WHODrug CRT Japan version from the picklist.
- Select Save.
Result
When the update is complete, you receive an email and Vault notification. The dictionary status becomes Active and Vault cross-references WHODrug and JDrug codes using that WHODrug CRT Japan version.